Document status shows if the trade item information is for a new item, a changed item, or a correction of trade item information. Note that document status applies to the entire trade item hierarchy.
Document status must always be given relative to existing trade item information in Validoo Item. If, for example, information for a new trade item is rejected by Validoo Item, the trade item information should be corrected and resent. When resending, this is still a new item.
New is used when all items in a trade item hierarchy are new and being entered for the first time. It is also used when the item at pallet level is new and the items at case or base unit level are unchanged.
Example 1: A new item is being entered for the first time.
Example 2: An existing item at base unit level is being included in new items at case and pallet level.
Change is used when one or more items in the hierarchy is changed, but no item is being corrected. Change does not require that the item be given a new GTIN according to GS1’s GTIN allocation rules. An example is changing the storage temperature for a trade item. It may only be used for items that are known to the buyer.
Example: Items at the case and pallet level are being discontinued. Articles at the base unit level are part of another hierarchy. Discontinued date for the discontinued item must be given.
Correction is used when trade item information for one or more items is corrected. Correction means that information previously sent is incorrect and must be corrected without any change to the item; for example, correcting a misspelling in the item name. It may only be used for items that are known to the buyer.
Example: An attribute of an item at case level is corrected. Other levels are not affected by the correction.
For information on how to Delete an article, refer to Validoo Item Operations Manual, section "Deleting or changing a published Catalogue Item, Catalogue Item Hierarchical Withdrawal."