Document status shows if the trade item information is for a new item, a deleted item or a changed item, or is a correction of trade item information. Note that document status applies to the entire trade item hierarchy.
Document status must always be given relative to existing trade item information in Validoo Item. If, for example, information for a new trade item is rejected by Validoo Item, the trade item information should be corrected and resent. When resending, this is still a new item.
New is used when all items in a trade item hierarchy are new and being launched for the first time. It is also used when the item at pallet level is new and the items at case or base unit level are unchanged.
Example 1: a new item is being launched the first time.
Example 2: an existing item at base unit level is being included in new items at case and pallet level.
Delete is used when the supplier deletes trade item information from his system, so that the buyer also deletes the corresponding information. It may only be used for items which are known to the buyer. It may only be used if the buyer has previously received a message from the supplier that the item is being discontinued (given in T4015, Discontinued date time).
Example: Information that the trade item should be removed from the system. Discontinued date has been given in a previous message (as a change).
Change is used when one or more items in the hierarchy are changed, but no item has been corrected. Change does not require the item to be given a new GTIN according to GS1’s GTIN allocation rules. An example is changing the storage temperature of the trade item. It may only be used for items which are known to the buyer.
Example: Items at the case and pallet level are being discontinued. Articles at the base unit level are part of another hierarchy. Discontinued date for the discontinued item must be given.
Correction is used when trade item information for one or more items is corrected. Correction means that information previously sent is incorrect and must be corrected without any change to the item, for example, correcting a spelling error in the item name. It may only be used for items which are known to the buyer.
Example: An attribute of an item at case level is corrected. Other levels are not affected by the correction.